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Terms and Conditions

Delegate Types

On submission of your registration, your delegate type will be confirmed by the Congress Secretariat.

AIPC Official Delegates are participants who represent an AIPC Member (one per Member) and hold the voting rights of their congress centre, when in good standing (upon settlement of their membership dues).

AIPC Co-delegates are other participants from member congress centres who do not hold of the voting rights of those congress centres.

Non-member Delegates are guests and observers attending the event upon the invitation and with approval of the AIPC Board of Directors. Observers are potential members, and are limited to one year’s attendance as an observer and one person per potential member centre.

Accompanying persons are those who are accompanying registered participants to the event, but do not participate in the official conference programme. Business Associates do not quality as accompanying persons.

Invited editorial media are selected working media representatives that are actively engaged with AIPC on an ongoing basis. The registration fee is waived for such individuals.

Editorial media are those working media who wish to attend the conference in order to create editorial content and who may request access via the AIPC secretariat. If accepted, they will be required to pay the non-member registration fee in order to attend.

Non-editorial staff of industry publications may attend if they are an AIPC Business Partner and under the terms of their publication’s Business Partner agreement. There is no provision for the attendance by non-editorial media representatives who are not AIPC business partners.

All media representatives acknowledge that they are accepted as attendees to the AIPC Annual Conference on the basis that they are attending for the purposes of editorial coverage only and are not to engage in promotional activities. AIPC reserves the right to rescind the registration of any media representatives that do not adhere to this policy, and in such a case any registration fees that have been paid will not be reimbursed.

AIPC Business Partners are companies that pay an annual fee to AIPC or that participate based on the provision of services to AIPC.

Upon settlement of their sponsorship dues,

  AIPC Corporate Partners: may register two corporate representatives as “AIPC Business Partner Invited” and one additional representative as “AIPC Business Partner Reg. Fee”
   
  AIPC Program Sponsors: may register one corporate representative as “AIPC Business Partner Invited” and one additional representative as “AIPC Business Partner Reg. Fee”

Payment of Registration Fees

All payments are made to AIPC via the online Registration module. Payments are to be made and received prior to May 15 as there are no payment facilities in Berlin.
Registrations, even when validated, are not considered as confirmed until payment has been made.

Pre-conference Activities and Accompanying Persons Program

Are booked through the Host Organising Committee and will be subject to their Cancellation Policy. All payments are made to the Host Organising Committee.

Hotel Accommodation

Your online registration does not include accommodation while you are in Berlin. To make use of the discounted rate at the AIPC headquarters hotel, please book your hotel accommodation via Meliá Berlin online reservation service. Hotel reservations can only be made upon completion of Conference registration.

Please note: Hotel reservations are the responsibility of the delegate; the AIPC Conference Secretariat is not responsible for reservations and cannot accept payments for accommodation and/or additional activities.

Cancellation Policy

A refund of registration fees, less an administrative charge of €80, will only be available to delegates who provide written notification of their cancellation before June 1, 2014. Refunds or cancellations received after this date will be made only in exceptional circumstances after deduction of expenses already incurred. Refunds will only be made after the conference.

Name changes are not accepted, unless the participant is from the same company.

To Amend your Registration:

Amendments to your registration cannot be made by telephone. Please use your personal link to the Online Registration.

Liability

In case of industrial disruption or cancellation for reason beyond the control of the conference organizers, the conference organizers accept no responsibility for financial losses incurred by delegates.

 

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